Converga - Automated Document & Record Solutions

Are you keeping your records for too long (or not long enough)?

Converga

The destruction and disposal of business records after minimum retention periods have expired – and provided there is no reasonable anticipation of legal action – is good business practice and written into law. For example, financial records only need to be kept for seven years.

Keeping records for longer than necessary is an inefficient use of sometimes expensive resources or space (physical or electronic), and increases the risk that such records could be exposed to discovery. Conversely, destroying records too soon and not keeping records for the required minimum periods can expose a business to the risks of making these records unavailable when required, which can also be an offence in Australian law.

Since 1998, Converga has specialized in the management of records for both public and private sector clients. We are one of Australia’s largest employers of fulltime, permanent records managers and can draw on an extensive knowledge base across almost 100 records managers and specialist resources.

Organisations often keep records for longer than necessary because they have been stored off-site and forgotten, or out of concern that they may be required at some time in the future. This is not uncommonly a waste of physical or electronic resources; the massive proliferation of electronic records in organisations is sometimes testament to the inability to identify what can be destroyed.

Australian law generally allows for the regular destruction of records in line with minimum retention periods defined in law or by regulations, or by the business itself, provided there is no reasonable anticipation of legal action.

Converga’s extensive range of records management expertise includes staff who specialise in the application of pre-defined retention and disposal schedules to client records, identifying how long records must be kept and when they can be destroyed (or retained further until legal action has finished).

Converga’s specialist sentencing and disposal staff exercise considerable care in the application of retention and disposal policies to records. Our quality assurance processes ensure that the client is advised of records that are due to be destroyed, and approves any destruction process. We are also able to provide a certificate of destruction for those records.

Contact us for more information:
Phone: 1300 557 672
Email: hello@converga.com.au